XINET

"It's a great pragmatic solution that delivers real results."

The Marketing Store, Steve Dennis

"Our teams and our partners have access to this 24/7 so they can now download what they need at any time. It saves days and shipping fees, customs problems, everything."

Young & Rubicam, Kathy Dzielak

"In one department alone, where we just catalog images, we will save 4,000 man hours by next year."

Macy's, Shani Schechter

"It's probably one of the best moves we made, buying WebNative. It's one of those things, that if I could, I would keep it a secret from our competitors."

Zebra, Paul Samuels

TRIGGERS AND ACTIONS
Automate standard tasks in the workflow

Xinet^® WebNative^® Suite Triggers and Actions increases efficiency in the workflow with time-saving automation of routine tasks.

Feature Overview

Workflow automation with Triggers and Actions boosts productivity with simple, automated management of repetitive, manual tasks. Managed at the administrative level, this versatile feature offers a method for establishing Triggers that initiate Actions in the WebNative Suite database or file system to automate simple and complex workflows. Individual tasks like sending e-mail notification of approved assets, entering metadata into a file, or moving a completed job folder to an archive area on the server, are handled automatically by WebNative Suite—any time, day or night.

Automate Parts of the Workflow

Standard, repetitive tasks take time and can easily be abandoned or delayed for any number of reasons. Moving documents from one folder to another on the server can be a time-consuming job for any traffic coordinator. Sending e-mail notification to a group of reviewers the moment an approval is received or a file is delivered can be burdensome with so many other assignments and deadlines. With Triggers and Actions, simple, repetitive jobs like these can be automated to ensure accuracy and save time across the board.

A variety of options are available for creating Triggers that set automatic Actions, or a chain of events from multiple Actions, into motion from the database.

Triggers can be set up as changes to metadata or changes to the file system. For example, any time the metadata for a particular datafield for a file in the database is set to a particular value, such as “approved”, this change in metadata can cause an Action, such as e-mail notification, to be set into motion, as determined by your workflow.

Actions are responses to Triggers, and can be set up to archive an expired asset; send e-mail notification to specific contacts; automatically apply metadata to a file; or manage other routine tasks that your workflow requires. Custom actions can be created as needed.

This time-saving feature removes small chores from the larger picture, ensuring greater accuracy and simplifying workflow for users whose jobs require that they manage repeated, manual tasks.

Work with Actions

WebNative Suite comes with several Actions ready to use, which provide important utilities used for most workflows in the WebNative Suite environment. A few examples of how Actions work with other
WebNative Suite tools are described here:

Uploader applications work with Triggers and Actions to send automatic
e-mail as notification that files have been delivered to the WebNative Suite server

Annotations works with Triggers and Actions to move approved files from one job folder to another when a datafield is marked as Approved by a client

Asset Timer works with Triggers and Actions to automatically archive assets that have expired

These are just a few of the many possibilities that come standard with WebNative Suite. For customers with unique requirements, custom Actions can be created. Any administrator comfortable with scripting or coding can create custom Actions for a specific need in the workflow. Start using Triggers and Actions, and increase productivity today.

Standard Actions

TRIGGERS AND ACTIONS Automate standard tasks in the workflow

TRIGGERS AND ACTIONS
Automate standard tasks in the workflow