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Home > Tech > Tech Tools > Annotations for Mobile

Digital Asset Management Tools

Annotations on Your Mobile Device

Xinet^® WebNative^® Suite Annotations expedites approval workflows to promote remote collaboration for shorter review cycles.

For more on Annotations, please see:

Annotations

Annotations for InDesign

Annotations for Illustrator

Annotations for Photoshop

Feature Overview

This standard feature within WebNative Suite allows multiple reviewers to comment on shared files and see comments made by other reviewers—even on a mobile device. With files centrally located on a WebNative Suite server, the Annotations feature streamlines workflow—by eliminating the inconvenience of sending documents back-and-forth for reviews, by reducing confusion caused when duplicate files circulate among team members, and by consolidating review notes in one location for approved users to see. Annotations can be used with supported file formats that have web previews—including videos, images, native production files, and Adobe InDesign, Adobe Illustrator, QuarkXPress, Microsoft Office and PDF documents.

Centralize Reviews with Annotations

The unique set of tools provided with Annotations simplifies the review cycle for clients, creatives, production teams—anyone involved in the approval process. Reviewers can use this feature to add and share notes, draw free-form lines that call attention to a portion of a document, and “stamp” a document with statuses, such as approved, awaiting or with any other message customized for your team. Users can zoom in for a closer view, move comments to different locations on a page, and make additional notes that will display when a user’s mouse hovers over a comment. Because these notations occur on a separate, presentation-only layer of a file, the original data remains unchanged.

Comments made with Annotations can be searched to locate specific comments, find approved or pending files, or any other specific searches a user might need.

Annotations: A user can annotate a file from a mobile device.

Manage Access and Control

Administrators control who can add, view, edit and search for comments made with Annotations. Additional controls can be established with the Asset Timer feature for WebNative Suite, based on metadata, file type or even file location. For example, an administrator might use Asset Timer to establish user access only to approved files. If a file has not yet been approved, the user will not be able to view it on the server.

Colored text can be used to organize annotations from multiple reviewers. By asking each user or user group involved in the review process to use a specific color, such as green for the production team, and blue for the client—comments in a document are easily identified.

Expedite Approval Workflows

Your production team can use Annotations to expedite client communications when proofing a job. Sending and receiving review comments becomes a seamless flow of information sharing. Rather than saving multiple versions of a file for distribution to multiple reviewers, everyone on the team can work from one master file, centrally located and easily accessible from any web browser.

Two possible workflow scenarios are described here.

Workflow 1:

Client is on a train, and makes comments remotely from an iPad using Annotations for final review and to stamp the master file as approved.

Once the master file is approved, an email is automatically triggered from the iPad and sent to the content owner in the office who will oversee the next phase of the project.

Workflow 2:

Designer in the New York office uses Annotations to mark up a document for a client to review, and saves the file. Because this particular file has been saved by this particular designer, an email is automatically triggered and sent to the client with a link directly to the annotated file.

The client is travelling in Aspen and is able to use a mobile device to click this link, log into the WebNative Suite server and gain instant access to the marked up document (once logged into the WebNative Suite server).

The client annotates the file from the mobile device in response to the designer’s notes.

Upon saving the file, a new email is automatically triggered and sent to the designer in New York with a link to the file, stating that the client has provided comments.

Features

Annotate files on a separate layer without changing the original file data

Eliminate the need for a fast data connection

Use colored text to identify a specific user or user group

Track which comments were made by which user

Search text in annotations quickly to locate specific comments

Employ easy-to-use controls that are optimized for mobile use

Benefits

Centralize review comments on one master document to promote and simplify collaboration among team members

Streamline notification and distribution for faster reviews

For More Information

Read about related features:

Asset Timer

Triggers and Actions